GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
SOUTH CENTRAL RAILWAY
SECUNDERABAD (
GLOBAL
TENDER NO. 10.06.5037 OF 2006
FOR SUPPLY OF
“PLEATED FILTER PAPER
FOR MANUFACTURE OF 122 DAYS LONG LIFE LUBE OIL FILTERS”
DATE :
18TH JAN .2007
OPENING
TIME : 14.30 HRS.
P R I C E:
Indian Rs. 4,000/-
US $ 90
GLOBAL TENDER NO. 10.06.5037
of 2006
TENDER DOCUMENTS FOR SUPPLY OF PLEATED FILTER PAPER
FOR MANUFACTURE OF LONG LIFE FILTERS
TABLE OF CONTENTS
Check List for Submission of Bid Documents
Section -A
: Bid Invitations
Section - B
Instructions to Bidders
Section - C General Conditions of Contract.
Section - D
Special Conditions of Contract
Section -E
Schedule of Requirements
Section - F Technical Specifications.
ANNEXURES
Annexure - 1.a Bid Form for Imported Offers.
Annexure - 1.b Bid Form for Indigeneous Offers.
Annexure- 2 Proforma for letter of authority
Annexure - 3 Statement of deviations from Technical
Specifications and tender
Conditions.
Annexure - 4
Bidder's credentials
Annexure - 5
Proforma for performance Security
Annexure - 6
Proforma for Bid Guarantee
Annexure - 7
Proforma for Bidder's details
Annexure - 8
Proforma for acceptance certificate
Annexure - 9
Proforma for
Bank Guarantee.
C H E C K L I S T
IMPORTANT NOTICE
Bids from tenderers who have not purchased the bid documents, and bids from agents without letter of Authority from the manufacturers are liable to be summarily rejected. Bids not accompanied by bid guarantee shall be rejected summarily also telex and other incomplete offers are liable to be summarily ignored. For guidance in submitting complete offers, checklist has been enclosed with bid documents, which must be filled in and furnished with the bid. Checklist is only for guidance and may not be exhaustive.
1. Have
you purchased the Bid Documents? Yes/No
2. Have
you submitted a Bid Guarantee? Yes/No
(Annexure 6)
3. Have
you furnished a letter of Authority? Yes/No
(Annexure 2)
1.
In case of Indian Agents, have you enclosed
The Invoice/ Proforma
Invoice of the Principal Yes/No
5. Have
you furnished the statements of Deviations from Tender
Conditions & Technical
specifications Yes/No
(Annexure -3)
6 Have you kept your offer valid for 180
days? Yes/No
7.
Have you quoted in the prescribed Proforma ? Yes/No
(Annexure-1a
or 1b)
8. Have
you quoted the rates both
in figures and words
Yes/No
9. Have
you noted the supply scheme given in schedule of Yes/No
requirements (Section-E)
Signature and Seal of
the
Manufacturer/Tenderer
INDIAN RAILWAYS
OFFICE OF THE CONTROLLER OF STORES
SOUTH
CENTRAL RAILWAY, SECUNDERABAD
FAX:
91-40-27825316
GLOBAL TENDER NO. DSL.10.06.5037 of 2006
Bids are invited on behalf of the
President of India from experienced manufacturers or their authorised agents
for supply of the following:
TENDER |
DESCRIPTION | QTY
| COST OF BID |
BID | LAST DATE 0F
NO. | | PACK |
DOCUMENTS | GUARANTEE |
SUBMISSION&
| | |
OPENING OF BID
DSL/10/06 Pleated filter
paper 60,000 Rs.4000/- or Rs. 10,00,000/- 18.01.2007
5037 of in cured form Packs US $ 90 or
2006 with 108 +/-1 pleats
US $ 22,501
in each pack similar
to part no. 9005064 of M/s.CLARK FILTERS/USA. Suitable to
manufacture 122 days Long Life Lube Oil filter as per RDSO
specn.
No.MP.O.2600-15 Rev.03 (March 2005)- The filter
paper should meet the
requirement
and test methods, as specified in this RDSO‘s Specn. Bulk purchase
will be made from sources whose media for manufacturing 122
days long life filters in cured
and pleated condition has been approved by RDSO before
opening of the tender. Offer
from tenderers who are currently approved by RDSO for Conventional
Lube Oil Filters
or 92 days Long Life Filter may also be considered for bulk
order provided:-
a) Such tenderers have tie up arrangement with
M/s.Clark Filters/USA for supply
of
the material tendered for and copies of such tie up agreement is forwarded
along with offer.
b) They offer to supply the approved grade of
Long Life Filter Media to Part No.
9005064 of
M/s.Clark Filters,
The sale timings of Bid Documents will be 10.30 hours
to 13.00 hours on all the working days.
The offers complete in all respects will be received upto 14.00 hours
and will be opened at 14.30 hours on the dates specified above.
Bidders will
be required to : I) Furnish a
Bid Guarantee for the amount specified above for each tender and ii) Keep their
offers open for 180 days from the date of opening of bids. iii) A contract performance Guarantee Bonds
for 10% of the contract price will have to be furnished by the bidder in the
event of contract being awarded to them.
Non-transferable Bid documents containing detailed description of the
stores required as also terms and conditions may be had from the above office
against payment or by crossed Demand Drafts payable to
(a)
The Railway
Adviser, High Commissioner of
(b)
The Director
(c)
The Second
Secretary (Commercial), High Commissioner of
(d)
The First
Secretary (Commercial), Embassy of
(e)
The Vice-Counsel,
Consulate General of
(f)
The bid
documents can also be downloaded from Website:
www .scrailway..gov.in.(210.212.218.5)(Link>tenders>stores)”
However, the Bidders will have to submit cost of bid documents along with the
down loaded tendered documents.
NOTE: 1. Bids from tenderers who have not purchased
the Bid documents and bids from agents without letter of authority from the
manufacturers are liable to be summarily rejected. 2. Offers through FAX/TELEX and incomplete offers, are liable to be summarily ignored. 3. For the guidance
of the tenderers in submitting
complete offers, a check list has been enclosed with the Bid Documents, which
must be filled and furnished with the Bid.
Controller of Stores.
From: To:
The Controller of Stores,
South Central Railway,
VI Floor, Rail Nilayam,
Secunderabad-500 071.
___________________________________________________________________________________
Telegram:DHAMBHANDAR E Mail-storeshq@scr.railnet.gov.in
Website:www.scrailway.gov.in
Telefax:040-27825316
Firm’s Quotation No: Quotation
Date:
Tender no.10.06.5037.T.
Due on: 18.01.2007
To be closed at : 14.00
hrs
Tender opening time: at 14.30 hrs.
EMD/BID Guarantee to be paid: Rs.10,00,000/-
(US $ 22,501) Cost of tender form: Rs.4000/- (US$ 90)
__________________________________________________________________________________________
PL No.10989572 Unit : Packs
Description: Pleated Filter
paper in cured form with 108 +/- 1 pleats in each pack
similar to part no.9005064 of M/s.CLARK FILTERS/USA. Suitable to manufacture
122 days long life lube oil filter as per RDSO specification no.MP.0.2600 15
Rev.03 (March 2005). The filter paper
should meet the requirement and Test Methods as specified in this RDSO’s
specn. Bulk purchase will be made from
sources whose media for manufacturing 122 days long life filters in cured
and
pleated condition has been approved by RDSO before opening of the tender. Offer
from
tenderers who are currently approved by RDSO for Conventional Lube Oil Filters
or 92
days Long Life Filter may also be considered for bulk order provided –
a) Such tenderers have tie up
arrangement with M/s.Clark Filters/USA for supply
of
the material tendered for and copies of such tie up agreement is forwarded
along
with offer.
b) They offer to supply the
approved grade of Long Life Filter Media to Part No.
9005064 of
M/s.Clark Filters,
Inspection: Inspection for
Indian agents offering imported material ex-India-Inspection of the material
will be conducted by RDSO/Lucknow as per the inspection protocol to be specified/decided by RDSO.
Terms:
|
Sl.no. |
Place at which material required |
Quantity Unit |
Delivery Schedule |
|
|
Required |
Offered (to be filled tenderer) |
|||
|
1 |
AME/LOFP/SC |
60,000 packs. |
Delivery period: 10,000 packs within 1 month and balance qnty @ 10,000 packs per month thereafter . |
|
(to be filled by Tenderer)
Counter Offer if any:
_____________________________________________________________________________
Basic (Ex-works Rate in figures: Rate/Unit
______________________________________________________________________________
Basic Rate in Words:
______________________________________________________________________________
Excise Duty, (with surcharge & cess if any)
______________________________________________________________________________
Sales Tax (with surcharge, cess if any)
______________________________________________________________________________
Freight charges per Unit
any other charges (please specify)
All in cost :
Over all value of the tender:
_________________________________________________________________________________
We engage to supply S.C.Rly with the articles
specified above upon the terms of the Indian Railway Standard Conditions of
Contract latest edition and upon the corrections issued by S.C.Rly and also
upon the special conditions of contract.
The quotation will hold good for 180 days from the opening date or any
such time otherwise specified on the tender. We accept all the conditions
enclosed with the tender. The acceptance
of the tender shall constitute a binding contract between us and the President
of India acting through the Controller of Stores/S.C.Railway/Secunderabad-500
071.
Date:
Registration no. with S.C.Rly. :
SC Rly Vendor’s Code no. (if
any): Name:
Designation:
Tel.no. Signature of Tenderer
Registration no. with NSIC : E Mail Address :
Office
Seal:
SECTION -B INSTRUCTIONS TO
BIDDERS
I N T R O D
U C T I O N:
1.
GENERAL:
1.1
On behalf of the President of India ,Controller of Stores, S.C.Railway,
Rail Nilayam, Secunderabad -India (hereinafter referred to as the Purchaser)
proposes to obtain bids for manufacture and supply of the
materials described in Schedule of Requirements (herein after referred to as
the goods), from established reliable and reputed manufacturers and their
authorised agents only.
2.
Price Quotation:
All prices for imported
components quoted shall be in the currency of the country of origin of the materials
or in US Dollar or in any other currency, widely used in International Trade
and its Rupees equivalent using the exchange rate prevailing on the date of
opening of the tenders (exchange rate to be stated) except for expenditure
incurred in India which should be stated in Rupees.
3.
Cost of Bidding:
3.1
The bidder shall bear all costs associated with the preparation and
submission of its bid, and “the Purchaser" will in no case be responsible
or liable for those costs, regardless of the conduct or outcome of the bidding
process.
BIDDING DOCUMENTS:
4.
Contents of Bidding Documents:
4.1
The goods required, bidding procedures and contract terms are
prescribed in the Bidding Documents. In
addition to the Invitation for Bids, the Bidding Documents include:
(a) Instructions to Bidders
(b) General conditions of the
Contract.
(c) Special Conditions of
Contract.
(d) Technical Specifications
(e) Schedule of Requirements
(f) Bid Form and Price
Schedules;
(g) Bid Security Forms
(h) Performance Security Form.
4.2
The bidder is expected to examine all instructions, forms, terms and
specifications in the bidding documents.
Failure to furnish all information required by the Bidding Documents or
submission of a bid not substantially responsive to the Bidding Documents in every
respect will be at the Bidder's risk and may result in the rejection of its
bid.
5.
Clarification of Bidding Documents:
5.1
CLARIFICATIONS:
A prospective Bidder
requiring any clarifications of the Bidding Documents may notify the Purchaser
in writing or by telex or cable at the Purchaser's mailing address indicated in
the Invitation for Bids. The purchaser
will respond in writing to any request for clarification of the bidding
Documents which it receives not later than 15 days prior to the deadline for
submission of bids prescribed by the Purchaser.
Written copies of the Purchaser's response (including an explanation of
the query but without identifying the source of inquiry) will be sent to all
prospective Bidders who have received the Bidding Documents by registered
post/courier/fax/cable.
6.
Amendment of Bidding Documents:
6.1 At
any time prior to the deadline for submission of bids, the purchaser may, for
any reason, whether at its own initiative or in response to a clarification
requested by a prospective bidder, modify the Bidding Documents by amendment.
6.2
The amendment will be notified in writing by Registered post/courier or
cable to all prospective Bidders who have received the Bidding Documents and
will be binding on them. Bidders will be
required to acknowledge receipt of any such amendment.
6.3 In
order to afford prospective Bidders reasonable time in which to take the
amendment into account in preparing their bids, the purchaser may, at its
discretion, extend the deadline for the submission of bids.
Preparation of Bids
7.
Language of Bid
7.1
The bid prepared by the Bidder and all correspondence and documents
relating to the bid exchanged by the Bidder and the purchaser, shall be written
in the English language provided that any printed literature furnished by the
Bidder may be written in another language so long as accompanied an English
translation or its pertinent passages in which case, for purposes of
interpretation of bid, the English translation shall govern.
8.
Documents comprising the Bid:
8.1
The bid prepared by the Bidder shall comprise the following components:
(a) Bid form along with and
price schedules completed in accordance with Clauses 9&11.
(b) The Technical parameters of the offer
vis-à-vis the parameters specified in the Technical specifications included in
the Tender documents.
(c) Bid Security furnished in
accordance to Clause 14
9.
Bid Prices
9.1
The Bidder shall indicate on the appropriate price schedule attached to
these documents the unit prices and total Bid prices of the goods it proposes
to supply under the contract.
9.2
The Bidder's separation of the price components will be solely for the
purpose of facilitating the comparison of bids by the Purchaser and will not in
any way limit the Purchaser's right to contract any of the terms offered.
9.3
Fixed price. Prices quoted by
the Bidder shall be fixed during the Bidder's performance of the Contract and
not subject to variation on any account.
10.
Custom Duty and Port Clearance etc.:
The clearance of the
material from the Port shall be arranged by the supplier. The purchaser,. however , shall render all possible assistance for the same.
The supplier will intimate the expected date of arrival of ship at least 2
weeks in advance and furnish all the necessary documents to Controller of
Stores, Central Railway, Mumbai, CST.
The purchaser will arrange
to pay the leviable custom duty on the consignment. However, clearing charge at
the
The suppliers, therefore,
will have to intimate the consignee about the same in advance and furnish the
necessary documents like RR etc., .to him for the same.
11.
Bid Currencies:
11.1 The
prices shall be quoted either in the currency of the Bidder's home country for
in US dollars. Further, a Bidder
expecting to incur a portion of its expenditure in the performance of the
contract in more than one currency and wishing to be paid accordingly, shall so
indicate in its bid. In such a case,
either.
(i) the bid shall be expressed
in the different currencies and the respective amounts in each currency
together making up the total price, or
(ii) the total bid price
shall be expressed in one currency and payments required in other currency
expressed as a percentage of the bid price along with exchange rate used in
such calculation.
11.2
Agents and service facilities in Purchaser's country.
(a) If a foreign bidder has
engaged an agent in the purchaser's country, it will be required to give the
following details in the bid:
(j) the name and address of the
local agent
(ii)what
services the agent renders; and
(iii)the amount of remuneration for the agent included in the
bid price.
(b) The agency commission shall
be indicated in the space provided for in the price schedule and will be paid
to the bidder's agent in the local currency using the telegraphic Transfer
buying market rate of exchange ruling on the date of award of contract and shall not be subject to any
further exchange variation.
12.
Documents Establishing Bidder's Eligibility and Qualifications:
12.1
Pursuant to Clause 8, the Bidder shall furnish, as part of its bid,
documents establishing the bidder's eligibility to bid and its qualifications
to perform the contract if its bid is accepted.
12.2
The documentary evidence of the Bidder's qualifications to perform the
contract if its bid is accepted, shall establish to the Purchaser's
satisfaction;
(a) That, in the case of Bidder
offering to supply goods under the contract which the Bidder did not
manufacture or otherwise produce, the Bidder has been duly authorised (as per
authorisation form at Annexure 2) by the goods manufacturer or producer to
supply the goods in the Purchaser's country;
(b) That the bidder has the
financial, technical, and production capability necessary to perform the
contract as per the tenderers credentials specified in Annexure-4.
13. Documents
Establishing Goods, Eligibility and conformity to Bidding Documents
13.1
Pursuant to Clause 8, the Bidder shall furnish, as part of its bid,
documents establishing the eligibility and conformity to the Bidding Documents
of all goods and services which the Bidder proposes to supply under Contract.
13.2
The documentary evidence of the goods and services conformity to the
Bidding Documents may be in the form of literature, drawings and data and shall
furnish:
(a) a detailed description of
the goods' essential technical and performance characteristics;
(b) a list giving full
particulars, including available sources and current prices, of all spare
parts, special tools, etc .necessary for
the proper and continuing functioning of the goods for a period of 2 years,
following commencement of the goods' used by the Purchaser; and
(c) a clause-by-clause commentary
on the purchaser's Technical Specifications demonstrating the goods substantial
responsiveness to those specifications or a statement of deviation and
exception to the provisions of the Technical Specifications.
13.3
For purposes of the commentary to be furnished pursuant to clause 13.2
above, the Bidder shall note that standards for performance parameters,
workmanship, material and equipment specified by the Purchaser in its Technical
Specifications are intended to be descriptive only and not restrictive. However, the Bidder may substitute
alternative standards, that, it demonstrate to the
Purchaser's satisfaction that the substitution are substantially equivalent or
superior to those specified in the Technical Specifications.
14 Bid
Guarantee/Earnest Money:
14.1
Pursuant to Clause 8, the Bidder shall furnish, as part of its bid
guarantee of Rs10,00,000/- (Rupees Ten Lakhs only).
14.2
The bid guarantee is required to protect the Purchaser against risk of
Bidder's
Conduct which would warrant
the security's forfeiture, pursuant to Clause 14.7
14.3
The bid security shall be denominated in the currency of the bid or US dollar, and shall be in one
of the following forms:
(a) An unconditional bank guarantee
or irrevocable letter of credit issued by a reputable commercial bank in the
form provided in the Bidding Documents (Annexure-6) or another form acceptable
to the Purchaser and valid for 45 days beyond the validity of the bid or
(b) Crossed Demand Draft drawn
in favour of Chief Cashier, FA&CAO office South Central Railway,
Secunderabad.
14.4
Any bid not secured in accordance with Clause 14.1 & 14.3 will be
rejected by the Purchaser as non-responsive, pursuant to Clause 23.
14.5
Unsuccessful Bidder's bid security will be discharged/returned as
promptly as possible but not later than 45 days after the expiration of the
period of bid validity prescribed by the purchaser, pursuant to Clause 15.
14.6
The successful Bidder's bid security will be discharged upon the Bidder
executing the contract, pursuant to, Clause 31 the furnishing the performance
security, pursuant to clause 33.
14.7
The Bid security may be forfeited:
(a) if a bidder withdraws
or amend impairs or derogates from its
bid in any respect during the period of bid validity specified by the Bidder on
the Bid Form; or
(b) in the case of a successful
Bidder, if the Bidder fails;
(i) to sign the contract in
accordance with clause 31 or
to furnish
performance security in accordance with clause-33.
15.
Period of Validity of Bids:
15.1
Bids shall remain valid for 180 days after the date of bid opening
prescribed by the Purchaser. Pursuant to clause -18. A bid valid for a shorter period may be
rejected by the purchaser as non-responsive.
15.2
In exceptional circumstances, the Purchaser may solicit the Bidder's
consent to an extension of the period of validity. The request and the responses thereto shall
be made in writing (or by cable or fax)The bid security provided under
clause 14 shall also be suitably extended.
A Bidder may refuse the request without forfeiting its bid
security. A bidder granting the request
will not be required nor permitted to modify its bid.
16.
Format and signing of Bid
16.1
The bidder shall prepare four copies of the bid, clearly marking each
"original Bid" and Copy of Bid" as appropriate. In the event of any discrepancy between them
the original shall govern.
16.2
The original and all copies of the bid shall be typed or written in
indelible ink and shall be signed by the Bidder or a person or persons duly
authorised to bind the Bidder to the Contract.
The latter authorization shall be indicated by the contract. The latter authorisation shall be indicated
by written power of attorney accompanying the bid. All pages of the bid except for unamended
printed literature, shall be initialed by the person
or persons signing the bid.
16.3
The bid shall contain no interlineations, erasures or over writing
except as necessary to correct errors made by the Bidder, in which case such
corrections shall be initiated by the person or persons signing the Bid.
SUBMISSION OF BIDS
17.
Sealing and Marking of Bids
17.1
(a) The bidder shall seal the Bid documents in an envelope which should
be addressed to the Purchaser at the following address:
The Controller of Stores,
S.C.Railway, VIth floor, Rail Nilayam, Secunderabad-500071,
(b)This envelope should bear as under:
“Pleated Filter Paper for manufacture of
Long Life Filters" . The Invitation for Bids
No.10.06.5037 of 2006
and the words 'DO NOT OPEN
BEFORE-----------------------------------------
17.2 If the
outer envelope is not
sealed and marked as required by clause 17.1 the ;purchaser will assume no
responsibility for the bid's
misplacement or premature opening.
18
Deadline for submission of Bids:
18.1
Bids must be received by the Purchaser at the address specified under
clause 17.1 not later than the time and date specified in the invitation of
bids (section-A). In the event of the
specified date for the submission of Bids being declared, a holiday for the
purchaser, the Bids will be received upto the appointed time on the next
working day.
18.2
The Purchaser may, at its discretion, extend this deadline for the
submission of bids by amending the Bidding Documents in accordance with
Clause-6, in which case all rights and obligations of the Purchaser and Bidders
previously subject to the deadline will thereafter be subject to the deadline
as extended.
18.3
Alternate Bids, which do not conform to the specifications but meet the
performance prescribed in, or the objectives of the specifications, may be
submitted.
19
Late Bids:
19.1
Any bid received by the Purchaser after the deadline for submission of
bids prescribed by the Purchaser, pursuant to Clause-18, will be rejected
and/or returned unopened to the Bidder.
20
Modification and withdrawal of Bids:
20.1
The bidder may modify or withdraw its bid after the bid's submission,
provided that written notice of the modification or withdrawal is received by
the Purchaser prior to the deadline prescribed for submission of bids.
20.2
The bidder's modification or withdrawal notice shall be prepared,
sealed, marked and despatched in accordance with the provisions of Clause
17. A withdrawal notice may also be sent
by cable but followed by a signed
confirmation copy by post marked not later than the deadline for submission of
bids.
20.3
No bid may be modified subsequent to the deadline for submission of
bids
20.4
No bid may be withdrawn in the interval between the deadline for
submission of bids and the expiration of the period of bid validity specified
by the Bidder on the Bid form.
Withdrawal of a bid during this interval may result in the Bidder's
forfeiture of its bid security, pursuant to clause 14.7.
BID OPENING
AND EVALUATION
21
Opening of Bids by Purchaser.
21.1 Bids of all the tenders will be opened in
the presence of Bidder's representatives who choose to attend on 18.01.07. AT 14.30 HOURS AND IN THE FOLLOWING
LOCATION:
Office of the
CONTROLLER OF STORES, SOUTH CENTRAL RAILWAY, VI FLOOR, RAIL NILAYAM,
SECUNDERABAD-500071-INDIA.
21.2
The Bidders representatives who are present shall sign a register
evidencing their attendance.
21.3
In the event of the specified date of Bid opening being declared a
holiday for the Purchaser, the Bids shall be opened at the appointed time and
location on the next working day.
21.4
The Bidders name, bid prices, modifications, bid withdrawals and the
presence or absence of the requisite bid security and such other details as the
Purchaser, at its discretion may consider appropriate will be announced and
recorded at the bid opening.
22
Clarification of Bids:
22.1
To assist in the examination, evaluation and comparision of bids the
Purchaser may, at its discretion, ask the Bidder for a clarification of its
bid. The request for clarification and
the response shall be in writing and no change in the price or substance of the
bid shall be sought, offered or permitted.
23. Preliminary
Examination
23.1
The Purchaser will examine the bids to determine whether they are
complete, whether any computational errors have been made, whether required bid
security has been furnished, whether the documents have been properly signed,
and whether the bids are generally in order.
23.2
Bids from Agents without proper authorisation from the manufacturers as
per Anmnmexure-2 shall be treated as non-responsive.
23.3
Arithmetical errors will be rectified on the following basis.
If there is a discrepancy
between the unit price and the total price that is obtained by multiplying the
unit price and quantity , the unit price shall prevail
and total price shall be corrected.
If there is a discrepancy between
the total bid amount and the sum of total prices, the total prices shall
prevail and the total bid amount will be corrected.
If there is a discrepancy
between words and figures, the amount in words will prevail.
23.4 Prior
to the detailed evaluation, pursuant to Clause 25, the Purchaser will determine
the substantial responsiveness of each bid to the Bidding Documents. For purposes of these Clauses, a
substantially responsive bid is one which conforms to all the terms and
conditions of the Bidding Documents without material deviations. The Purchaser's determination of a bid's
responsiveness is to be based on the contents of the bid itself without
recourse to extrinsic evidence
23.5 A bid
determined as not substantially responsive will be rejected by the Purchaser
and may not subsequently be made responsive by the Bidder by correction of the
non-conformity.
23.6
The Purchaser may waive any minor informality or non-conformity in a
bid which does not constitute a material deviation provided such waiver does
not prejudice or affect the relative ranking of any Bidder.
24
Conversion of Single currency
24.1 To
facilitate evaluation and comparison, the Purchaser will convert all bid prices
expressed in the amounts in various currencies in which bid price is payable,
to the local currency of the Purchaser's country at the BC selling market
exchange rates established by State Bank of India in the purchaser's country,
for similar transactions as on the date of bid opening
25.
Evaluation and Comparison of Bids:
25.1
The purchaser will evaluate and compare the bids previously determined
to be substantially responsive, pursuant to Clause -23
.
25.2
The purchaser's evaluation of a bid will exclude customs duties and
other similar import taxes which will be payable on the goods if the contract is awarded to the
Bidder and any allowance for price adjustment during the period of execution of
the Contract, if provided in the bid.
25.3
The purchaser's evaluation of a bid will take into account in addition
to the bid price the following factors:
a) Delivery schedule offered in
the bid;
b) Deviations in payment
schedule from that specified in the general conditions of the contract.
25.4
Basis of evaluation of Tender: The tenders received would be evaluated
on the basis of either.
a) quoted FOB price ocean freight
estimated by the Ministry of shipping & Transport of the Government of
India plus insurance, applicable Custom Duty, inland freight, clearance and
handling charges upto the station of despatch.
Or
b) quoted C&F/CIF prices plus
applicable customs duty, inland freight, clearance and handling charges upto
the station of despatch.
Purchaser reserves the right
to adopt any of the above basis. The terms FOB and C&F or CIF shall be
defined in the accordance with INCOTERM:
Quotations should not be
made for units other than that specified in the Tender Schedule.
25.5
A) Delivery Schedule:
The goods covered under this
invitation are required to be delivered as per schedule of requirements after
signing of the Contract and establishment of the Letter of Credit. No credit will be given to earlier deliveries
and bids offering delivery beyond specified period in the schedule after
signing of Contract and establishment of the Letter of Credit are liable to be
treated as unresponsive.
B) Deviation in payment
schedule:
The Special Conditions of
Contract indicate the payment schedule offered by the Purchaser. If a bid deviates from the schedule and if
such deviation is considered acceptable to the Purchaser, the bid will be
evaluated by calculating interest earned for any earlier payments involved in
the terms outlined in the bid as compared to those stipulated in this
invitation, at a rate of 12% per annum.
26.
Contacting the Purchaser
26.1
Subject to Clause 22, no Bidder shall contact the purchaser on any
matter relating to its bid, from the time of the bid opening to the time the
Contract is awarded.
26.2
Any effort by a Bidder to influence the Purchaser in the Purchaser's
bid evaluation, bid comparison or contract award decisions may result in the
rejection of the Bidder's bid.
AWARD OF
CONTRACT
27
Post-qualification
27.1
In the absence of pre-qualification, the Purchaser will determine to
its satisfaction whether the Bidder selected as having submitted the lowest
evaluated responsive bid is qualified to satisfactorily perform the Contract.
27.2
The determination will take into account the Bidder's financial,
technical and production capabilities.
It will be based upon examination of the documentary
Evidence of the Bidder's
qualifications submitted by the Bidder, pursuant to Clause 12, as well as such
other information as the Purchaser deems necessary and appropriate.
27.3
An affirmative determination will be a prerequisite for award of the
Contract to the Bidder. A negative
determination will result in rejection of the Bidder's bid in which event the
Purchaser will proceed to the next lowest evaluated bid to make a similar
determination of the Bidder's capabilities to perform satisfactorily.
28
Award Criteria
28.1
Subject to Clause 30, the Purchaser will award the Contract to the
successful Bidder whose bid has been determined to be substantially responsive
and has been determined as the most competitive evaluated bid, provided further
that the Bidder is determined to be qualified to perform the contract
satisfactorily.
29
Purchaser's right to vary quantities
The Purchaser reserves the
right to enhance the ordered quantity upto 30% at the accepted rates, terms and
conditions of the order or to reduce the quantity upto 30% of the order at its
sole discretion.
30
Purchaser's right to accept any Bid and to reject any or all Bids.
The Purchaser reserves the
right to accept or reject any bid, and to annual the bidding process and reject
all bids at any time prior to award of Contract without incurring any liability
to the affecting Bidder or any obligation to inform the affected Bidder or
Bidders on the ground for the Purchaser's action.
The purchaser also reserves
the right to accept the bids of more than one bidder against this tender.
31
Notification of Award:
Prior to the expiration of
the period of bid validity, the purchaser will notify the successful bidder in
writing by registered letter or any cable or telex or fax, to be confirmed by
registered letter that its bid has been accepted.
The notification of award
will conclude the contract.
Upon the successful Bidder's
furnishing of performance security pursuant to Clause 33, the Purchaser will
promptly notify successful Bidder and will discharge its bid security, pursuant
to Clause-14.
32. A formal and detailed
purchase order in prescribed format duly signed by an authorised office on
behalf of the PRESIDENT OF INDIA will be issued on receipt of performance
security in acceptable form. This will
constitute the contract.
33. Performance
security
33.1
Within 30 days of the receipt of notification of award from the
Purchaser, the successful bidder shall furnish the performance security in
accordance with the Conditions of Contract in the performance Security Form
provided in the Bidding Documents (Annexure-5) or another form acceptable to
the purchaser.
33.2
Failure of the successful Bidder to comply with the requirement of
Clause 32 or Clause 33 shall constitute sufficient grounds for the annulment of
the award and forfeiture of the bid security, in which event the purchaser may
make the award to the next lowest evaluated bidder or call for new bids.
34. Manufacturers
are advised that the purchaser would prefer to deal directly with them without
the inter-session of an Agent & Therefore they are advised to quote
directly.
35.
Filter paper should meet the requirements and test methods specified in
RDSO specification No.MP.0.2600.15 (Rev.03) March, 2005.
36.
Any new grade/type of filter paper other than that approved by RDSO to
be introduced for this application shall require the approval of RDSO as per
Para 4.13 of the specification.
37.
All the type test shall be done at the RDSO’s laboratory as per
38.
Proprietary products will be verified based on the invoices and other
relevant documents.
39.
a) Bulk purchase will be made from sources whose media for
manufacturing 122 days long life filters in cured and pleated conditions has
been approved by RDSO before opening of tender.
b)If the tendering firm(s) is not approved by RDSO
as mentioned above either for placement of bulk order or for developmental
order then they must submit their credentials in details i.e. machinery and
plant, testing facilities. QAP, technical
manpower etc. in deserving cases their offers may be considered for
developmental orders after assessment of capacities/capabilities by RDSO. Onus of getting such an approval from RDSO
within 120 days i.e. normal validity of an offer against the tender
will lie with the tendering
firm(s). Failure to furnish requisite credentials
as mentioned above will make their offer liable to be ignored
straightway.
39.1 Any additional expenditure incurred by
the purchaser on customs duty,
freight charges as extra cost which may arise on account of variations
in exchange rate during the extended
delivery schedule, shall be borne by the contractor.
FOR IMPORTED STORES, OFFERED
BY INDIAN AGENTS IN
40.
Filter paper should meet the requirements and
test methods specified in RDSO specification No.MP.0.2600.15 (Rev.03) of Mar,2005.
41.
Any new grade/type of filter paper other than that approved by RDSO to
be introduced for this application shall require the approval of RDSO as per
para 4.13 of the specification.
42.
All the type test shall be done at the RDSO’s laboratory as per para
4.22 of the specification.
43.
Proprietary products will be verified based on the invoices and other
relevant documents.
44.
a) Bulk purchase will be made
from sources whose media for manufacturing 122 days long life filters in cured
and pleated conditions has been approved by RDSO before opening of tender.
b) If the tendering firm( s) is not approved by
RDSO as mentioned above either for placement of bulk order or for developmental
order than they must submit their credentials in details i.e. machinery and
plant, testing facilities. QAP,
technical manpower etc. in deserving cases their offers may be considered for
developmental orders after assessment of capacities/capabilities by RDSO. Onus of getting such an approval from RDSO
within 120 days i.e. normal validity of an offer against the tender will lie
with the tendering firm(s). Failure to
furnish requisite credentials as mentioned above will make their offer liable
to be ignored straightway.
45.
(i) Indian Agents while quoting
on behalf of foreign principals are required to furnish the principal’s invoice
along with their quotation.
(ii) Proforma Invoice however may be accepted in
exceptional cases where it is not possible to obtain the invoices before the
contract is placed.
46.
The tenderer shall have to undertake in the tender to comply the
following –
a)
Consent to furnish copy of customs out passed Bill of Entry for the
goods. Manufacturer’s Test and Guarantee certificate relevant to
each consignment, copy of Bill of Lading/ AWB relevant to the consignment; copy
of commercial invoice of the foreign manufacturer/principals relevant to each
consignment.
b)
Current and valid authorization/dealership certificate of foreign
manufacturer/principal.
c)
In addition to compliance of packing condition as given in Clause
No.4.9 of section ‘C’ (general conditions of the contract); the materials are
to be supplied in manufacturer’s original packing.
Failure to comply with any
of the aforesaid conditions as referred above will make the offer liable to be
rejected.
47. (i) The precise
relationship between the foreign manufacturer/principal and their
agents/associates, is to be clearly indicated.
(i)
The mutual interest which the manufacturer/principal and the Indian
agent/associates have in business of each other is to be indicated
(iii) Indian agent’s Permanent Account Number is to be indicated.
48. Any additional expenditure incurred on account of customs duty &
exchange rate variation during pendency of the contract will be on the
contractor’s account.
- Inspection:
For the tenderers who are offering
imported material Ex-India in Indian currency; inspection of the material will
be conducted by RDSO/Lucknow as per the Inspection protocol to be specified/decided by RDSO.
SECTION - C: GENERAL
CONDITIONS OF CONTRACT
1.
Definitions
In this contract, the following terms shall
be interpreted as indicated:
(a) "The
Contract" means the agreement entered into between the Purchaser and
the Supplier,
as recorded in the Contract Form signed by the parties, including all
attachments and appendices there to and all documents incorporated by reference
therein;
(b) "The Contract Price"
means the price payable to the Supplier under the Contract for the full and
proper performance of its contractual obligations;
(c) "The Goods"
means material which the Supplier is required to supply to the Purchaser under
the Contract;
(d) "Services"
means ancillary to the supply of the goods, such as transportation and
insurance, and any other incidental services such as installation,
commissioning, provision of technical assistance, training and other such
obligations of a Supplier covered under the Contract.
(e) "The Purchaser"
means the President of India through Controller of Stores, S.C.Railway, Rail
Nilayam, Secunderabad; and
(f) "The Supplier"
means the individual or firm supplying the Goods under the Contract.
2.
Application
2.1
These General Conditions shall apply to the extent that they are not
superseded by provisions in other parts of the Contract.
3
Standards
3.1
The Goods supplied under this Contract shall conform to the standards mentioned
in the "Technical Specifications, and, when no applicable standard is
mentioned, to authoritative standard appropriate to the Goods' country of
origin and such standard shall be the latest issued by the concerned
institution.
4. Use
of Contract Documents and Information
4.1 The Supplier shall not,
without the Purchaser's prior written consent, disclose Contract, or any
provision thereof, or any specification, plan, drawing, pattern as or
information furnished by or on behalf of the Purchaser in connection therewith
to any person other than a person employed by the Supplier in the performance
of the Contract. Disclosure to any such
employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such performance.
4.2 The supplier shall not, without the Purchaser's prior written
consent, make use of any document or information enumerated in Clause 4.1
except for purposes of performing the contract.
4.3 Any document, other than the contract itself,
enumerated in clause
4.1 shall remain the property of the Purchaser and shall be returned (in all
copies) to the Purchaser on completion of the supplier's performance under the
contract if so required by the Purchaser.
5. Patent Rights:
5.1 The supplier shall indemnify
the Purchaser against all third-party claims of infringement of patent, trade
mark, industrial design rights or intellectual property rights arising from use
of the Goods or any part thereof in the Purchaser's country.
6. Performance
Security:
6.1
Within 30 days after the Supplier's receipt of Notification of Award,
the Supplier shall furnish performance Security to the Purchaser for an amount
of 10% of the contract value, valid upto 60 days after the date of completion
of performance obligations including warranty obligations.
6.2
The proceeds of the performance Security shall be payable to the
Purchaser as compensation for any loss resulting from the supplier's failure to
complete its obligations under the contract.
6.3
The performance Security shall be denominated in the currency of the
contract or in a freely convertible currency acceptable to the Purchaser, and
shall be in one of the following forms:
(a) A Bank Guarantee or
irrevocable letter of Credit, issued by a Bank located in the Purchaser's
country or abroad acceptable to the Purchaser, and in the form provided in the
Bidding Documents or another form acceptable to the Purchaser; or
(b) Crossed Demand Draft or Pay
order drawn in favour of the 'Chief Cashier, south central railway,secunderabad-500071.
6.4
The performance Security will be discharged by the Purchaser and
returned to the Supplier not later than 60 days following the date of
completion of the supplier's performance obligations, including any warranty
obligations under the contract.
6.5
In the event of any contract amendment, the Supplier shall, within 21
days of receipt of such amendment, furnish the amendment to the performance
security rendering the same valid for the Contract, as amended.
7. Inspection
and Tests:
7.1
The purchaser or its representative shall have the right to inspect
and/or to test the Goods to confirm their conformity to the Contract,. The General
Conditions of Contract and/or the Technical Specifications shall specify what
inspections and tests the purchaser requires and where they are to be
conducted. The purchaser shall notify
the supplier in writing of the identity of any representative retained for
these purposes.
7.2
The inspections and test may be conducted on the premises of the
Supplier at point of delivery and/or at the Goods final destination. Where conducted
on the premises of the Supplier, all responsible facilities and assistance,
including access to drawings and production date shall be furnished to the
inspectors at no charge to the purchaser.
7.3
Should any inspected or tested goods fail to conform to the
specifications, the
Purchaser may reject term and the Supplier
shall either replace the rejected
Goods or make all alterations necessary to
meet specification requirements free of cost to the Purchaser.
7.4
The purchaser's right to inspect, test and where necessary reject the
Goods after the Goods arrival in the Purchaser's country shall in no way be
limited or waived by reasons of the Goods having previously been inspected,
tested and passed by the purchaser or its representative prior to the Goods shipment
from the country of origin.
7.5 Nothing in clause 7 shall in any way release the Supplier from
any warranty or other obligations
under this contract.
7.6 Inspection will be carried out by Railway Adviser/Bonn or
his authorized representative at manufacturer’s premises for foreign
manufacturers.
8.
Packing
8.1 The
supplier shall provide such packing of the Goods as is required to prevent
their damage or deterioration during transit to their final destination as
indicated in the Contract. The packing
shall be sufficient to withstand, without limitation, rough handling during
transit and exposure to extreme temperatures, salt and precipitation during
transit and open storage. Packing case
size and weights shall take into consideration, where appropriate, the
remoteness of he Goods final destination and the absence of heavy handling
facilities at all points in transit.
8.2 The packing, marking and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided in the Contract and, subject to clause 17, in any subsequent instructions ordered by the purchaser.
8.3
Packing instructions: . Each package
will be marked on three sides with proper paint the following:
(i)Contract
No.
(ii) Country of origin of
goods
(iii) Supplier's Name
(iv) Packing List ref. .No.
(v) Port Consignee
(vi)Ultimate consignee
9.
Delivery and Documents
9.1Delivery of the Goods shall be made by the
Supplier in accordance with the terms specified by the purchaser in the
Notification of Award.
9.2
For purposes of the Contract, "FOB", "C&F",
"CIF" and other trade terms used to
Describe the obligations of
the parties shall have the meanings assigned to them by the current edition of
the International Rules for the Interpretation of the Trade Terms Published by
the International Chamber of Commerce, Paris, and commonly referred to as
INCOTERMS.
10.
Insurance
10.1
The goods supplied under the Contract shall be fully insured in a
freely convertible currency against loss or damage incidental to manufacture of
acquisition, transportation, storage and delivery in the manner specified in
the General Conditions of contract.
10.2
Where delivery of the goods is required by the Purchaser on the CIF
basis, the Supplier shall arrange and pay for marine insurance, naming the
Purchaser as the beneficiary. Where
delivery is on an FOB or C&F basis, marine insurance shall be the
responsibility of the Purchaser.
10.3
In the case of CIF contracts, the supplier shall obtain the marine
insurance in an amount equal to 110% of the CIF value of the goods from
"warehouse to warehouse" on "All Risks" basis including War
Risks and Strike clauses. In the case of
domestic contracts for delivery of goods to site, the insurance shall be
obtained by the supplier in an amount equal to 110% of ex. works value of goods
from "warehouse to warehouse" (final destination) on "All
Risks" basis, including War Risks and strike clauses.
11.
Transportation.
11.1
Where the Supplier is required under the Contract to deliver the Goods
FOB, transport of the goods, upto and including the point of putting the goods
on Board the vessel at the specified port of loading, shall be arranged and
paid for by the Supplier and the cost thereof shall be included in the Contract
price.
11.2
Where the Supplier is required under the Contract to deliver the Goods
or CIF, or to a specified destination within the country, transport of the
Goods to the port of discharge or such other point in the country of
destination as shall be specified in the Contract shall be arranged and paid for by the supplier, and the
cost thereof shall be included in the Contract price.
11.3
Where the Supplier is required to effect delivery under any other
terms, for example, by post or to another address in the source country, the
supplier shall required to meet all transport and storage expenses until
delivery.
11.4
In all the above cases, transportation of the goods after delivery
shall be the responsibility of the Purchaser.
11.5
Where the supplier is required under the Contract to deliver the goods
CIF, no further restriction shall be placed on the choice of the ocean
carrier. Where the supplier is required
under the Contract (I) to deliver the goods FOB, and (ii) to arrange on behalf
and at the expenses of the Purchaser for ocean transportation on specified
conference vessels or on national flag carriers if the specified conference
vessels or national flag carriers are not available to transport the Goods
within the time period specified in the Contract.
11.6.1 In case of FOB contracts, shipping arrangements
shall be made by the shipping co-ordination and chartering division/Shipping
co-ordination Officer, Ministry of Surface Transport,
11.6.2 If the advice for shipping arrangement is not
furnished to the Supplier within 3 weeks as aforesaid or if the vessel arranged
in scheduled to arrive at the specified port of loading later than 15 days of
the date of readiness of cargo, as aforesaid, the supplier may arrange for such
transport on alternative carriage.
11.6.3 Should
the goods or any part thereof be not delivered on the nominated vessel the
supplier will be liable for all payments and expenses that the purchaser may
incur or be put to, by reason of such non-delivery including dead and extra
freight, demurrage of vessels and any other charge incurred by the purchaser
whatsoever
12.
Incidental Service
12.1
As specified in the special conditions of contract, the supplier may be
required to provide any or all of the
following services:
(a) Performance or supervision
of on-site assembly and/or start-up of the supplied Goods;
(b) Furnishing of tools required
for assembly and/or maintenance of the supplied goods;
(c) Furnishing of a detailed
operations and maintenance manual for each appropriate unit of the supplied
goods;
(d) Performance or supervisions
or maintenance and/or repair of the supplied goods, for a period of time agreed
by the parties, provided that this service shall not relieve the supplier of any warranty
obligations under this contract; and
(e) Conduct of training of the
purchaser's personnel, at the supplier's plant and or on-site in assembly,
start-up, operation, maintenance and/or repair of the supplied goods.
12.2
Price charged by the Supplier for the preceding incidental services, if
not included in the contract price for the goods shall be agreed upon in advance by
the parties and shall not exceed the prevailing rates charges to other parties
by the supplier for similar services.
13.
Spare parts:
13.1
As specified in the special conditions of the contract, the supplier
may be required to provide any or all of the following material and
notifications pertaining to spare parts manufactured or distributed by the
supplier.
(a) Such spare parts as the
purchaser may select to purchase from the supplier, provided that this
selection shall not relieve the supplier of any warranty obligations under the
contract; and
(c) In the event of termination
of production of the spare parts:
(i)
advance notification to the purchaser of the pending termination, in
sufficient time to permit the purchaser to procure needed requirements; and
(ii)
following such termination, furnishing at no cost to the
purchaser,. The blueprints, drawings and specifications of the spares parts, if
and when required..
14.
Warranty
14.1
The supplier warrants that the goods supplied under this contract are
new unused, of the most recent or current models and incorporate all recent
improvements in design and materials unless provided otherwise in the
contract. The supplier further warrants
that the goods supplied under this contract shall have no defect arising from
design, materials or workmanship (except in so far as the design or material is
required by the purchaser's specifications) or from any act or omission of the
supplier, that may develop under normal use of the supplied Goods in the
conditions prevailing in the country of final destination.
.
14.2
The purchaser shall promptly notify the supplier in writing of any
claims arising under this warranty.
14.3
Upon receipt of such notice, the supplier shall, with all reasonable
speed, repair or replace the defective goods or parts thereof free of cost at
the ultimate destination, The supplier shall take over
the replaced parts/goods at the time of their re-placement. No claim whatsoever shall lie on the
purchaser for the replaced parts/goods thereafter.
14.4
If the supplier, having been notified, fails to remedy the defect(e) within a reasonable period, the purchaser may
proceed to take such remedial action as may be necessary, at the supplier's
risk and expense and without prejudice to any other rights which the purchaser
may have against the supplier under the contract.
15.
Payment
15.1
The method and conditions of payment to be made to the supplier under
the contract shall be specified in the special conditions of contract.
15.2
The supplier's request(s) for payment shall be made to the purchaser in
writing, accompanied by an invoice describing, as appropriate, the goods
delivered, and by shipping documents, submitted pursuant to Clause 9, and upon
fulfillment of other obligations stipulated in the contract.
15.3
The payments shall be made promptly by the purchaser within sixty(60) days of submission of an invoice/claim by the
supplier.
15.4
The currency or currencies for which payment is to be made to the
supplier under this Contract shall be specified in the Special Conditions of
Contract subject to the following general principle: Payment will be made in
the currency or currencies in which the Contract Price has been stated in the
Supplier's bid, as well as in other currencies in which the supplier had
indicated in its bid that it intends to incur expenditure in the performance of
the contract and wishes to be paid.
16.
Prices:
16.1 Prices
charged by the supplier for goods delivered and services performed under the
contract shall not, with the exception of any price adjustment authorised by
the Special Conditions of Contract, vary from the prices quoted by the supplier
in its bid.
17.
Change Order
17.1
The purchaser may at any time, by a written order given to the supplier
pursuant to Clause 30 make changes within the general scope of the Contract in
any one or more of the following:
(a) drawing designs or specifications
where Goods to be furnished under the contract are to be specifically
manufactured for the purchaser.
(b) The method of shipment or
packing;
(c) The place of delivery
(d) The services to be provided
by the supplier.
17.2
If any such change causes an increase or decrease in the cost of time
required for the supplier's performance of any part of the work under the
contract, whether changed or not changed by the order, an equitable adjustment
shall be made in the contract price or delivery schedule, or both, and the
contract shall accordingly be amended,
Any claim by the supplier for adjustment under this clause must be
asserted within thirty (30) days from the date of the supplier's receipt of the
purchaser's change order.
18.
Contract Amendments:
18.1
Subject to Clause-17, no variation in or modification of the terms of
the contract shall be made except by written amendment signed by the parties.
19.
Assignment:
19.1
The supplier shall not assign, in whole or in part, its obligations to
perform under the contract, except with the purchaser's prior written consent.
20.
Subcontracts:
20.1
The supplier shall notify the Purchaser in writing of all subcontracts
awarded under the contract if not already specified in his bid. Such notification, in his original bid or
later, shall not relieve the supplier from any liability or obligation under
the contract. Subcontracts shall be only
for bought out items and sub-assemblies.
20.2
Sub-contracts must comply with the provisions of GCC.
21.
Delays in supplier's performance:
21.1
Delivery of goods shall be made by the Supplier in accordance with the time schedule specified by
the purchaser in its schedule of Requirements.
21.2
Any unexcused delay by the supplier in the performance of its delivery
obligations shall render the supplier liable or any or all of the following
sanctions: forfeiture of its performance security, imposition of liquidated
damages, and / or termination of the contract for default.
21.3
If at any time during the performance of the Contract, the supplier or
its sub-contract(s) should
encounter conditions impending timely delivery of Goods and
performance of Services, the supplier shall promptly notify the purchaser in
writing of the fact of the delay, its likely duration and its causes. As soon as practicable after receipt of the
Supplier's notice the Purchaser shall evaluate the situation and may at its
discretion extend the supplier's time for performance, in which case the
extension shall be ratified by the parties by amendment of the contract.
22.
Liquidated Damages:
22.1
Subject to clause 24 of GC, if the supplier fails to deliver any or all
of the Goods or perform the services within the time period (s) specified in
the contract, the purchaser shall without prejudice to its other remidies under
the contract, deduct from the contract price, as liquidated damages, a sum
equivalent to 0.5% of the delivery price of the delayed goods or unperformed
services for each week of delay or part thereof until actual delivery upto a
maximum deduction of 10% of the delayed
Goods or services contract price. Once
the maximum is reached, the Purchaser may consider termination of the Contract.
22.2
Recovery shall be made from the
supplier for not meeting the guaranteed performance/productivity of the
equivalent during actual testing as detailed in Technical specifications:
23
Termination for Default:
23.1
The purchaser may, without prejudice to any other remedy for breach of
contract, the written notice of default sent to the supplier, terminate the
contract in whole or in part.
(a) if the supplier fails to
deliver any or all of the goods within the period(s) specified in the Contract,
or any extension thereof granted by the Purchaser pursuant to clause 21.
(b) Or if the supplier fails to perform any other
obligation(s) under the contract.
23.2
In the event the Purchaser terminates the contract in whole or in part,
pursuant to clause 23.1 the Purchaser
may procure, upon such terms and in such manner as it deems appropriate,
goods similar to those undelivered, as
the supplier shall be liable to the Purchaser for any excess costs for such
similar goods. However, the supplier
shall continue performance of the contract to the extent not terminated.
24
Force Majeure:
24.1
Notwithstanding the provisions of clauses 21,22
& 23, the supplier shall not be liable for forfeiture of its performance
security, liquidated damages or termination for default, if and to the extent that, its delay in performance or
other failure to perform its obligations under the contract is the result of an
event of Force Majeure.
24.2
For purposes of this clause, "Force Majeure" means an event
beyond the control of the Supplier and not involving the supplier's fault or
negligence and not foreseeable. Such events may include, but are not restricted
to, acts of the Purchaser either its
sovereign or contractual capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions and freight embargoes
24.3 If a Force Majeure situation arises, the supplier shall promptly
notify the purchaser
writing of such conditions and the clause thereof. Unless otherwise directed by the Purchaser in
writing, the Supplier shall continue to perform its obligations under the
contract as far as is reasonably practical, and shall seek all reasonable
alternative means for performance not prevented by the Force Majeure event.
25.
Termination for Insolvency.
25.1
The purchaser may at any time terminate the contract by giving written
notice to the supplier, without compensation to the supplier, if the supplier
becomes bankrupt or otherwise insolvent, provided that such termination will
not prejudice or affect any right of action or remedy which has accrued or will
accrue thereafter to Purchaser.
26.
Termination for Convenience
26.1
The purchaser, may by written notice sent to the supplier, terminate
the Contract, in whole or in part, at any time for its convenience, The notice of termination shall specify that
termination is for the purchaser's convenience, the extent to which performance
of work under the contract is terminated, and the date upon which such
termination becomes effective.
26.2
The goods that are complete and ready for shipment within 30 days after
the supplier's receipt of notice of termination shall be purchased by the
purchaser at the Contract terms and prices.
For the remaining goods, the purchaser may elect:
a) to have any portion
completed and delivered at the contract terms and prices; and/or
b) to cancel the remainder and
pay to the Supplier an agreed amount for partially completed goods and for
materials and parts previously procured by the supplier, together with
reasonable allowance for overheads and compensation.
27.
Resolution of Disputes:
27.1
The purchaser and the supplier shall make every effort to resolve
amicably by direct informal negotiation any disagreement or disputes arising
between them under or in connection with the contract.
27.2
If, after thirty (30) days from
the commencement of such informal negotiations, the purchaser and the supplier
have be unable to resolve amicably a Contract dispute, either party may require
that the dispute be referred for resolution to the
formal mechanisms specified in the
special conditions of contract. These
mechanisms may include, but are not restricted to conciliation mediated by a
third party, adjudication in an agreed national or international forum, and/or international arbitration. The mechanism shall be specified in the
Special Conditions of Contract.
27.3
The dispute resolution mechanism to be applied pursuant to clause 27 of
the general conditions shall be as follows:
(a) In the case of a dispute or
difference arising between the purchaser and a Domestic supplier relating to
any matter arising out of or connected with his agreement, such dispute or
difference shall be referred to the award of two Arbitrators, one Arbitrator to
be nominated by the Purchaser and the other to be nominated by the
supplier or in the case of the said
Arbitrators not agreeing then to the award of an Umpire to be appointed by the
Arbitrators in writing before proceeding with the reference, and in case the
Arbitrators cannot agree to the
Umpire he may be nominated by the
President of the Institution of Engineers, India. The award of the Arbitrators, and in the
event of their not agreeing, of the Umpire appointed by them or by the
institution of Engineers,
(b) In the case of a dispute
between the Purchaser and a foreign supplier, the dispute shall be settled by
arbitration in accordance with the provision of sub-clause (a) above, But, if this be not acceptabl.e to the supplier, then the
dispute shall be settled in accordance with the provision of the UNCITRAL Arbitration Rules.
(c) The Indian Arbitration and
conciliation Act, 1996, the rules thereunder and
any statutory modification or
reenactments thereof, shall apply to the arbitration proceedings,.
27.4
The venue of arbitration shall be Secunderabad/Hyderabad(A.P).
28.
Covering Language:
The contract shall be
written in English as specified by the purchaser in the institutions to Bidders. Subject to Clause 29.
That English version of the Contract shall govern its interpretation. All
corresp9ondence and other documents pertaining to the Contract which are
exchange by the parties shall be written in English.
29.
Applicable Law
The contract shall be
interpreted in accordance with the laws of the purchaser's country.
30.
Notices
30.1
Any notice given by one party to the other pursuant to the contract
shall be sent in writing or by telegram or telex/cable and confirmed in writing
to the address specified for that purpose in the special conditions of
contract.
30.2
A notice shall be effective when delivered or on the notice's effective
date, whichever is later.
31.
Taxes and Duties
31.1
A foreign supplier shall be entirely responsible for all taxes, duties,
license fees, etc., incurred until delivery of the contracted goods to the
Purchaser. However, sales taxes ((not
surcharge in lieu of sales tax) in respect of the transaction between the
Purchaser and the supplier shall be payable extra by the Purchaser if so
stipulated in the Notification of Award.
SECTION -D: SPECIAL CONDITIONS OF CONTRACT
1.
INTRODUCTION:
The following Special
Conditions of Contract shall supplement the General Conditions of
Contract. Whenever there is a conflict,
the provisions herein shall prevail over those in the General Conditions of
Contract. The corresponding clause
numbers of the General Conditions is indicated in parentheses.
2.
DELIVERY AND DOCUMENTS (Clause-9
of General Conditions)
(a) For Imported Goods:
Within 24 hours of shipment,
the Supplier shall notify the Purchaser and the Insurance Company by cable or
telex or fax the full details of the shipment including contract number, description
of Goods, quantity, the vessel, the bill of lading number and date, port of
loading, date of shipment, port of discharge, etc. The Supplier' shall mail the following
documents to the Purchaser, with a copy to the Insurance Company:
(i)
copies of the Supplier's invoice showing Goods description quantity,
unit price, total amount;
(ii)
Original and one copy of the negotiable, clean, on-board bill of lading
and one copy of non-negotiable, bill of lading;
(iii)
One copy of packing list identifying contents of each package;
(iv)
Insurance certificate;
(v)
Manufacturer's supplier's guarantee certificate;
(vi)
Inspection certificate, issued by the nominated inspection agency and
the Supplier's factory inspection report; and
(vii)
Certificate of origin.
The above documents shall be
received by the Purchaser at least one week before arrival of goods at the port
and, if not received, the Supplier will be responsible
for any consequent expenses.
(a) For domestic Goods:
(i)
Copies of the Supplier's invoice showing Goods description quantity,
unit price, total amount,
(ii)
Railway receipt/acknowledgement of copies of goods from the
consignee(s)
(iii)
Manufacturer's/Supplier's guarantee certificate;
(iv)
Inspection certificate, issued by the nominated inspection agency and
the Supplier's factory inspection report, and
(v)
Certificate of Origin.
3.
WARRANTY;(Clause-14 of General Condition)
Warranty will be as per RDSO
Specn No:MP.0.2600.15(REV 03)
4.0 PAYMENT
(Clause-15 of General Condition)
4.1 The supplier's request(s) for payment shall be made to the Purchaser
in writing, accompanied by an invoice describing, as appropriate, the Goods
delivered, and by shipping documents, submitted pursuant to Clause-9 of General
Conditions of Contract, and upon fulfillment of other obligations stipulated in
the contract.
4.2 Payment for supply and delivery of the goods will be made
through an irrevocable commercial letter of credit to be opened by the
Purchaser in favour of the Supplier as under:
(i) 90% of the FOB value of the stores less agency commission
and the amount recoverable towards liquidated damages for delay in shipment,
will be payable against at sight draft on presentation of documents covering
shipment of the stores to the Indian ports and other documents as specified
hereunder.-
a) Two negotiable copies of Bill of Lading.
b) One copy of the invoice and shipping
specification (claim copy).
c) Inspection certificate.
d) A
certificate that one copy of negotiable Bill of Lading along with shipping
documents, specification, description and weight of the materials and shipping
marks have been forwarded to the port consignee by a reputed courier to ensure
clearance of materials without delay and without incurrence of any wharf rent.
e) Signed invoice quoting letter of credit
number, date and contract number.
f) A
certificate that insurance closing particulars have been furnished to the
insurance company as well as the port consignees.
g)
Supplier's certificate that the amounts in the invoice are correct in terms of
the contract and that all terms and conditions of the contract have been
complied with.
h) Packing list:
i) Certificate that the Shipment has been made in time as per
the schedule laid down for the respective installment of the contract or
alternatively a certificate that the invoice has been drawn up duly deducting
the liquidate damages for the delay in shipment of the respective installment.
j) Certificate that acceptable performance guarantee bond has
been submitted as per the terms of the contract.
ii) Balance 10% payment will be made within 90 days from the
receipt of the goods at Indian Ports subject to the production of _ a) Bank
Guarantees for 10% value from any Indian Nationalised Bank to cover the
warranty obligations of the contract for the period of warranty as also for
recovery of liquidity damages as well as any loss that might be suffered by the
purchaser due to breach of any of the conditions stipulated in the bid
document. Please note that warranty bank
guarantee shall also serve the purpose of satisfying Railways claim in any
contracts in accordance with conditions of tender. While claiming the payment contractor shall
present invoices duly deducting the liquidate damages for delay in delivery of
stores with ref. to the terms of the contract
The above payment shall be subject to the deduction of any amount for
which the contract is liable under this contract.
iii) Payment of Agency commission shall be made in the local
currency within 30 days of presentation of claim supported by a certificate
from Purchaser declaring that the Goods have been delivered.
Currency
of Payment:
The contract price will normally be paid in the currency and amount forming the contract price in the successful tender. However, the Purchaser reserves the right to make payment in the currency of the country of the tenderer in an amount equivalent at the time of payment, to the currency of the tenderer.
4.3 The purchaser reserves the right to consider any of the
quotations. In case of C&F
quotation, the manufacturers are required to give an undertaking that only
vessels belonging to the members of the Conference Lines would be utilised for
the carriage of cargo. In case of
C&F orders, when shipment is arranged in Indian Vessels, the bill of lading
is to be drawn "FREIGHT to PAY" and in that event the payment to be
made to the foreign supplier would be the C&F rate less the gross freight
indicated on the bill of lading and the agency commission, if any. If the orders are placed on C&F basis,
the Purchaser will have the right to change over the contract to FOB basis if
considered necessary, after giving one month's notice to the contracting firm,
if the orders are placed on FOB basis, the purchaser reserves the right to
entrust the shipping arrangement to the Contractor after giving one month's
notice in writing. If shipment is entrusted to the Contractor the freight that
the Purchaser will pay to the Contractor will be difference between seller's
C&F quotation and FOB quotations.
5.0 CONSEQUENCES
OF REJECTION:
5.1 If on the stores being rejected by the Inspection Officer or consignee at the destination, the
contractor fails to make satisfactory supplies within the stipulated period of
delivery, the Purchaser shall be at Liberty to:-
(i) Request the contractor to replace the rejected
stores forthwith but in any event not later than a period of 21 days from the
date of rejection and the contractor shall bear all the cost of such
replacements, including freight, if any, on such replacing and replaced stock
but without being entitled to any extra payment on that or on any other
account.
(ii) Purchase or authorise
the purchase of quantity of the stores rejected or others of a similar
description (when stores exactly complying with the particulars are not, in the
opinion of the Purchaser, which shall be final, readily available)without
notice to the Contractor, at
his risk and cost and without affecting the Contractor's liability as regards
to the supply of any further installment due under the contract, or
(iii)
Cancel the contract and purchase or authorise the purchase of the
stores or others of a similar description (When stores exactly complying the
particulars are not, in the opinion of the purchaser, which shall be final,
readily available) at the risk and cost of the Contractor. In the event of action being taken under
Sub-clause (ii) above or this sub-clause, the provisions of clause-22 and 23 of
the General Conditions of the Contract, shall apply as far as applicable.
5.2 Where, under a contract, the price payable is fixed on FOB port
of export or FOR despatching station, the Contractor shall, if the stores are
rejected at the destination by the consignee, be liable in addition to his
other liabilities including refund of price recoverable in respect of the
stores so rejected, to reimburse to the Purchaser, the freight and all other
expenses incurred by the Purchaser in this respect.
6. REJECTED
STORES:
6.1 On
rejection of any stores' submitted for
inspection at a place other than the premises of the Contractor, such stores
shall be removed by the Contractor at his own cost, subject as here in after
stipulated, within 14 days of the date of intimation of such rejection. If the
concerned communication is addressed and posted to the Contractor at the
address mentioned in the schedule, it will be deemed to have been served on him
at the time when such communication would in course of ordinary post reach the
contractor. Provided that the Inspector
may call upon the Contractor to remove dangerous, infected or perishable stores
within 48 hours of the receipt of such communication and the decision of the
Inspector in this behalf shall be final in all respects. Provided further that where the price or part
thereof has been paid the consignee is
entitled without prejudice to his other rights to retain the rejected stores
till the price paid for such stores is refunded by the Contractor and that such
retention shall not in any circumstances be deemed to be the acceptance of the
stores or waiver of rejection thereof.
6.2 All
rejected stores shall in any event and circumstances remain and always
be at
the risk of the
Contractor within the periods aforementioned, the Inspector may remove the
rejected stores and either return the
same to the Contractor at his risk and cost by such mode of transport as the
Purchaser or the Inspector may decide, or dispose off such stores at the
Contractor's risk and on his account and retain such portion of the proceeds,
if any, from such disposal, as may be necessary to remover any expense incurred
in connection with such disposal (or any price refundable as a consequence of
such rejection). The Purchaser shall in
addition, be entitled to recover from the Contractor, the handling and storage
charges for the period during which the rejected stores are not removed /
disposed of in accordance with the provisions thereof.
7.0
ACCEPTANCE OF STORES DESPATCHED AFTER THE EXPIRY OF DELIVERY PERIOD:
7.1 In cases where only a portion of the stores ordered is
tendered for inspection at the fag end of the delivery period and also in cases
where inspection is not completed in respect of the portion of the stores
tendered for inspection during the delivery period because of the reasons that
adequate notice for inspections in accordance with clause-8 of General
Conditions of Contract was not given by the Contractor, the Purchaser reserves
the right to cancel the order for the balance quantity, at the risk and
expense of the Contract without any
further reference to him. If the stores
tendered for inspection during or at the fag end of the delivery period are not
found acceptable after carrying out the inspection, the purchaser is entitled
to cancel the contract in respect of the same at the risk and expense of the
Contractor. If, however, the stores
tendered for inspection are found acceptable the purchaser may grant an
extension of the delivery period subject to the following conditions:-
(a) The Purchaser has the right
to recover from the Contractor the liquidated damages on the stores, which the
Contractor has failed to deliver within the period fixed for delivery.
(b) That no increase in price on
account of any statutory increase in or fresh imposition of Customs Duty,
Excise Duty, Sales Tax, Freight charges or on account of any other tax or duty
leviable in respect of the stores specified in the contract, which takes place
after the date of delivery period stipulated in the said Acceptance of Tender,
shall be admissible on such of the said stores as are delivery after said date.
(c) That notwithstanding any
stipulation in the contract for increase in price on any other ground, no such
increase which takes place after the delivery date stipulated in the contract
shall be admissible on such of the said stores as are delivered after the said
date.
(d) But nevertheless the
Purchaser shall be entitled to the benefit of any decrease in price on account
of reduction in or remission of Customs
Duty, Excise duty, Sales Tax or on account of any other ground which takes
place after the expiry of the above mentioned date namely the delivery date stipulated
in the contract,. The Contract shall
allow the said benefit in his bills or in the absence thereof shall certify
that no decrease in price on account of any of these factors has taken place.
7.1 The contractor shall not despatch the stores till such time an
extension in terms of clause 7.1 (a) and (b) above is granted by the purchaser
and accepted by the Contractor. If the stores are despatched by the Contractor
before an extension letter as aforesaid is issued by the Purchaser and the same
are accepted by the consignee, the acceptance of the stores shall be deemed to
be subjected to the conditions (a) and (b) mentioned in clause 7.1 above.
7.2 In case where the entire quantity has not been tendered for
inspection within the delivery period stipulated in the contract and the
Purchaser chooses to grant an extension of the delivery period, the same would
be subject to conditions (a) and (b) mentioned in clause 7.1 above.
8. CUSTOM
DUTY AND PORT CLEARANCE ETC
The
clearance of the material from the Port shall be arranged by the supplier. The purchaser, however, shall render all
possible assistance for the same. The supplier will
intimate the expected date of arrival of ship at least 2 weeks in advance and
furnish all the necessary documents to Controller of Stores, Central Railway,
Mumbai CST.
The
Purchaser will arrange to pay the leviable custom duty on the consignment. However, clearing charge at the
The
supplier therefore will have to intimate the consignee about the same in
advance and furnish the necessary documents like RR etc. to him for the same.
9. NOTICES: ( Clause
30 of General Condition)
For the purpose of all
notices, the following shall be the address of the Purchaser and the supplier:
PURCHASER: CONTROLLER OF STORES
SOUTH CENTRAL
RAILWAY,
RAIL NILAYAM, VI
FLOOR,
SECUNDERABAD-500071.-
SUPPLIER:
(To be filled in at the time of contract signature)
__________________________________________________________
__________________________________________________________
___________________________________________________________.
SECTION - E
SCHEDULE OF REQUIREMENTTS
Tender No. 10.06.5037 of 2006
OFFERS
WILL BE RECEIVED UPTO 14.00 HOURS ON
18.01.2007
OFFERS
WILL BE OPENED AT 14.30 HOURS
ON
AMOUNT
OF EARNEST MONEY / BID GUARANTEE Rs10,00,000/-
TO
BE DEPOSITED
or US $ 22,501/-
Name
of the Firm ( to whom issued) M/s
_____________________________
________________________________________________________________________
S.No.
Description of Qty TECHNICAL ULTIMATE DELIVERY
Stores (packs.) SPECIFICATION DESTINA- SCHEDULE
TION IN
________________________________________________________________________
1.
Pleated Filter- 60,000 As
enclosed Secunderabad As given under *
paper (A.P)
For manufacture
of 122 days long life _______filters____________________________________________________________
* 10,000 packs within
one month and balance quantity @ 10,000 packs per month thereafter.
RDSO SPECIFICATION NO. MP-O.2600.15 (REV-03)
LONG LIFE LUBRICATING OIL FILTER ELEMENTS FOR
LOCOMOTIVE DIESEL ENGINES
1. SCOPE:
1.1 This specification covers long life (122)
days) lubricating oil disposable filter elements for the use on the ALCO/DLW
built diesel locomotives.
2. CONSTRUCTIONAL
FEATURES:
2.1
The filter element should conform to fitment dimensions given on drg.no.
SK.DP-3383. Vendors’s
drawing approved by RDSO is also acceptable.
2.2
Structural strength of the element should be such that the element shall
–
2.2.1 Not be
damaged by handing during transportation and installation.
2.2.2 Not collapse in service and
2.2.3 Not permit the lubricating
oil to by-pass the filter paper
2.3
The filter paper shall be corrugated, impregnated with suitable resin on
both sides and curved. The filter paper
should have a good dirt or contaminant retention efficiency. The mean pore size shall be 14+/- 2 microns and
max. pore size 45 microns. The paper shall not have a tendency to
migrate into the lubricating oil system during service.
2.4
The filter paper pleats should be uniformly distributed around the
centre tube and should be suitably joined together so as not to permit any flow
of oil through the joint.
2.5
The paper pleats shall be encircled by a flexible cotton netting bonded
to the peaks of the pleats by suitable adhesive and holding the pleated cylinder
tightly. In case the netting is not of
endless type, the ends of the cotton netting shall form a minimum 100 mm lap
joint adequately bonded. The cotton
netting shall cover not less than the middle 2/3 of the length of the filter
body. Alternatively, cotton/synthetic
threat pleat stabilizers bonded around the filter pleats in spiral form may be
used in place of cotton netting. Any
other arrangement for pleat holding is also acceptable, subject to prior
approval of RDSO.
2.6
The perforated outer wrapper shall be made form a high density paper
with a minimum burst strength of 3.5 kg/cmsq. It shall be perforated with round/square
holes as indicated on drg. No.SKDP-3383 the area of perforations being 20 to
25% of the area of the paper, excluding the unperforated zones. The outer wrapper shall firmly enclose the
pleated paper, the ends of the wrapper forming a lap joint of at least 12 mm,
suitably bonded together.
2.7
The metal
centre tube shall be made from minimum o.4 mm thick cold rolled
steel sheet to IS:513 Grade O, suitably
tin, cadmium or zinc pleated on both sides.
The joint shall be spot welded with a minimum pitch of 25 mm. The centre tube shall be suitable perforated
so as to provide an area of flow around 20-25% of the unperforated tube
area. The centre tube shall be
reinforced with 2.5 mm dia (min) hard draw steel spring wire to IS:4454 (Pt.I)Grade II.
2.8
Alternatively, centre tubes made out of perforated steel tube of adequate thickness
and with spiral grooves may be used without reinforcing spring.
2.9
The end caps and extension pieces shall be made of minimum 0.4 mm thick
steel sheet to IS:513 grade-D. All metallic items shall have the same
plating material as indicated in clause 2.7.
However, the springs (item L and C) shall not be plated.
2.10
The end caps shall be bounded by a suitable adhesive to the pleated
paper. The bonding material shall fill
the end caps to a minimum depth of 5 mm in finished condition.
2.11
The synthetic rubber gasket provided at the bottom end cap extension
piece shall conform to the requirements for nitrile compound with shore ‘A’ hardness 85 +/-5.
2.12
The filter paper, the cotton netting and the perforated outer wrapper
should not become brittle or rupture or get otherwise affected by hot engine
oil at usual operating temperatures in service up to a period of 130 days. The normal temperature of oil in service will
be about 95 degree C but it can rise to about 150 degree C at times. There is a possibility of presence of water
and diesel oil in the lubricating oil.
2.13
The bonding materials and other material used in the construction of the
filter shall neither affect nor be affected by hot engine oil in locomotive
service at operating temperatures for a service period which may extend up to
130 days.
3.0
PERFORMANCE
REQUIREMENTS:
3.1
Fabrication Integrity:
Fabrication
integrity of the filter element shall be verified as per test method described
in IS:8383 OR ISO:2942. The test fluid for this test shall be clean
and filtered HSD oil at room temperature between 15 to 40
degree C. No evidence of
persistent stream of bubbles shall be visible form the end caps area bonded
with adhesive and filter paper area or paper pleat joint, prior to foam coming
out from the paper pores. The air
pressure shall be applied till the form starts coming out from the paper.
The foam from filter paper
pores should not come out up to a pressure of 15 cms of water gauge (min).
3.2
End load test:
A tensile
load of 20 kg applied at the end caps of the filter elements for 5 minutes
shall not cause any damage.
3.3
High Temperature test:
The filter element shall
be soaked in engine oil maintained at a constant temperature of 130 C +/- 5
degree C for a period of 24 hours. The
filter shall be subjected to end load test before it cools down below 70 degree
C.
3.4
Pressure drop Vs flow
rate
The filter element shall
be tested for determining its pressure drop Vs flow rate characteristics on a
standard lubricating oil filter test rig (as per Drg.No.SK.DP-3021) approved by
RDSO. The test oil shall be a 20 W 40
engine oil of approved brand by RDSO for use on DLW engines. With clean oil
at a temperature of 80 +/- 2 degree C, the flow capacity of the filter elements
should be minimum 150 litre/minute with pressure drop
not exceeding 0.4 kg/cm square across the element. The pressure drop Vs flow rate
characteristics shall determined upto a flow of 400 litre/min., readings being
taken both for ascending and descending order of flow.
3.5 Filtering
Efficiency and Rig Life:
The filter element shall
be subjected to a filtering efficiency and rig life test on the same test rig
as used for pressure drop Vs Flow rate test using the same test oil. The flow rate shall be maintained at 270 +/-5
litre/min. throughout the test. The standard test dust shall conform to
SAE J726 FINE (imported). The test dust
slurry additions shall be made with 11.96 gms of dust in 50 cc of test oil and
added to the sump at intervals of 30 minutes.
The test shall be continued till a pressure differential of 1.4 kg/cm
square is built up across the filter element.
Rig life shall be the number of additions of contaminant required to build 1.4 kg/cm
pressure differential. The cumulative
filtering efficiency during the test and rig life shall not be less than those
indicated below :
1)
Cumulative filtering efficiency
(min) - %
40
after 4th addition
of dust.
65
after 16th addition of dust
75
after 32nd addition of
dust
90
at the end of rig life.
2) Rig life (min.) 48 addition
of test dust.
3.6 Tests for Ability to Withstand High Pressure
Differential:
The cumulative
efficiency and rig life test shall be continued further by addition of
contaminants as necessary till a pressure differential of 7 kg/cm square is
reached (irrespective of flow rate) and maintained for at least 5 minutes.
3.7 Test
to Establish Resistance to water contamination:
3.7.1 This test is designated to assure that pleat
collapse and premature plugging does not occur when the lubricating oil is
contaminated with water. The test method
is basically the same as for the pressure drop Vs flow rate test under clause
3.4 with the following difference –
1) Use minimum 200 litres of oil in the sump
2) After completion of the normal flow rate
Vs pressure drop test add 1% water (by volume) in the sump oil and mix it by
circulating the oil water mixture through the by-pass circuit for at least 10
minutes. Pass the contaminated oil
through the filter for 15 minutes and stop.
3) After cooling to about 45 degree C,
reheat back to 80 degree C and circulate the oil-water mixture through the
filter for a period of half an hour.
4) Repeat the flow rate Vs. pressure
differential test and plot in the form of a graph.
3.7.2
The pressure differential characteristics for the contaminated oil
should not be substantially higher than the one obtained with un-contaminated
oil. An increase in pressure
differential of 0.2 kg/cm square at 300 litres/minute flow shall be taken as
the limit of increase in pressure differential due to effect of contaminated
oil.
3.8
Field Performance:
3.8.1 Type tests:
As a part of
type-testing, filter elements will be subjected to field service trials as per
the test scheme issued by RDSO. The
data recorded during trials shall be analysed by the RDSO to judge
acceptability or otherwise of the filters under test.
3.8.2 Minimum
service life requirement:
During the field trials
on ALCO/DLW locomotive, the filter element should provide satisfactory
filtration for a minimum period of 130 days in service regardless of oil age,
condition or other factors, i.e. under the worst conditions in service. There is a possibility of the oil in normal
service being contaminated with water and diesel oil. Also, oil temperature up to about 95 deg.C
are common, rising for brief period up to 150 deg.C.
4.0 Approval
Requirements:
The capability of the
filter manufacturer for manufacture and supply of good quality filters on a
consistent basis shall be assessed before the samples are accepted for
evaluation. The minimum requirements of
quality control and manufacturing facilities are indicated in annexure II.
The filter element
offered against the specification should satisfy the test requirements
stipulated below :
4.1 Filter
paper:
4.1.1 The filter manufacturer shall declare the
grade/type and make of filter paper used in the filter element and its mean and
max.pore sizes.
4.1.2 The cured filter paper used in the
construction of the element shall be tested for the following properties, and
any additional properties that may be specified in this regard from time to
time; at an approved laboratory and test results furnished to the RDSO, before
issue of the approval for regular supply of filters to Railways (Ref.clause
4.7).
|
Sl.No. |
Properties |
Test method/standard |
|
1 |
Basis weight |
IS-1060 Pt.I |
|
2 |
Thickness |
IS-1060 P.I |
|
3 |
Corrugation depth |
Optical micrometer |
|
4 |
Tensile strength (dry)
min a. Machine direction b. Across machine |
ISO-1060 Pt.I |
|
5 |
Burst strength (min) |
ISO-1060 pt.I |
|
6 |
Mean pore size |
As per AAR Bubble Point test method/ASTM
F-316/1986 |